The expense-claim-item resource

{
  "purchasedOn": "2023-11-07T05:31:56Z",
  "expenseNatureId": 1,
  "id": 1,
  "expenseClaimId": 1,
  "lineNumber": 1,
  "isControlled": true,
  "createdOn": "2023-11-07T05:31:56Z",
  "modifiedOn": "2023-11-07T05:31:56Z",
  "originalTransaction": {
    "grossAmount": 123,
    "currencyId": "<string>",
    "isExpenseAbroad": true,
    "currency": {
      "id": "<string>",
      "name": "<string>",
      "url": "<string>"
    }
  },
  "processedAmounts": {
    "grossAmount": 123,
    "currencyId": "<string>",
    "currency": {
      "id": "<string>",
      "name": "<string>",
      "url": "<string>"
    },
    "netAmount": 123,
    "vatBases": [
      {
        "countryVatRateId": 2,
        "countryVatRate": {
          "id": 2,
          "name": "<string>",
          "url": "<string>"
        },
        "vatAmount": 123,
        "amountExcludingVat": 123
      }
    ]
  },
  "mileage": {
    "distance": 123,
    "power": 123,
    "waypoints": [
      "<unknown>"
    ]
  },
  "quantity": 1,
  "effectiveQuantity": 2,
  "attendees": {
    "internal": [
      {
        "id": 123,
        "name": "<string>",
        "url": "<string>",
        "displayName": "<string>",
        "modifiedOn": "<string>",
        "lastName": "<string>",
        "firstName": "<string>",
        "login": "<string>",
        "mail": "<string>",
        "dtContractStart": "<string>",
        "birthDate": "<string>",
        "employeeNumber": "<string>",
        "calendar": {
          "id": 123,
          "url": "<string>",
          "name": "<string>"
        },
        "culture": {
          "id": 123,
          "name": "<string>",
          "url": "<string>"
        },
        "picture": {
          "id": "<string>",
          "url": "<string>",
          "name": "<string>"
        },
        "applicationData": {
          "profile_figgo": {
            "id": 123,
            "name": "<string>",
            "url": "<string>"
          },
          "profile_utime": {
            "id": 123,
            "name": "<string>",
            "url": "<string>"
          }
        },
        "legalEntity": {
          "id": 123,
          "name": "<string>",
          "url": "<string>"
        },
        "department": {
          "id": 123,
          "name": "<string>",
          "url": "<string>"
        },
        "manager": {
          "id": 123,
          "name": "<string>",
          "url": "<string>"
        },
        "rolePrincipal": {
          "id": 123,
          "name": "<string>",
          "url": "<string>"
        },
        "habilitedRoles": [
          {
            "id": 123,
            "name": "<string>",
            "url": "<string>"
          }
        ],
        "userWorkCycles": [
          {
            "Id": 123,
            "OwnerID": 123,
            "WorkCycleID": 123,
            "StartsOn": "<string>",
            "EndsOn": "<string>"
          }
        ],
        "dtContractEnd": "<unknown>"
      }
    ],
    "external": [
      {
        "id": 2,
        "displayName": "<string>"
      }
    ]
  },
  "axisSections": [
    {
      "id": 2,
      "code": "<string>",
      "name": "<string>",
      "multilingualName": "<string>",
      "description": "<string>",
      "ownerId": 2,
      "startOn": "2023-11-07T05:31:56Z",
      "endOn": "2023-11-07T05:31:56Z",
      "active": true,
      "axisId": 123,
      "parentAxisSections": [
        {}
      ],
      "childrenAxisSections": [
        {}
      ]
    }
  ],
  "customFields": {},
  "merchant": "<string>",
  "comment": "<string>",
  "expenseReceipts": [
    {
      "id": "f0d01fd0-5f27-4061-8dca-bee6318b0103",
      "originalReceipt": {
        "id": "cb0aae89-56c9-48db-9052-48981660e0f7",
        "name": "receipt-f0d01fd0-5f27-4061-8dca-bee6318b0103.pdf",
        "href": "https://example.ilucca.net/api/v3/ExpenseReceipts/f0d01fd0-5f27-4061-8dca-bee6318b0103/originalReceiptFile",
        "extension": ".pdf"
      },
      "receiptPreview": {
        "id": "cb0aae89-56c9-48db-9052-48981660e0f7",
        "name": "receipt-f0d01fd0-5f27-4061-8dca-bee6318b0103-preview.pdf",
        "href": "https://example.ilucca.net/api/v3/ExpenseReceipts/f0d01fd0-5f27-4061-8dca-bee6318b0103/receiptPreviewFile",
        "extension": ".pdf"
      }
    }
  ],
  "authorizedActions": {
    "isCancellable": true,
    "isEditable": true
  },
  "sourceId": {
    "id": "<string>"
  },
  "source": {
    "id": 123,
    "name": "<string>",
    "code": "<string>"
  },
  "ownerId": 123,
  "paymentMethodId": 0
}

The ExpenseClaimItem, is an expense that has been declared (within an expense report) by its owner (the user who made the expense).

purchasedOn

string<date-time>

required

Day the expense was made.

expenseNatureId

integer

required

Nature of the expense: Meals, Train, Taxi, Hotels, Taxi, Mileage... List depends on the app configuration.

Required range: x >= 0

integer

Required range: x >= 0

expenseClaimId

integer

Id of the expense claim in which the item is contained.

Required range: x >= 0

lineNumber

integer

Incremental number used to order expense claim items in an expense claim

Required range: x >= 0

isControlled

boolean

if the item has been controlled

createdOn

string<date-time>

Date-time the item was created. Corresponds to the submition date of the expense claim.

modifiedOn

string<date-time>

Date-time the item was last modified.

originalTransaction

object

Expense amount in original currency.

Show child attributes

processedAmounts

object

Various amounts in the establishment's currency.

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mileage

object

Additional information when the expense type is mileage.

Show child attributes

quantity

integer

default:1

The quantity when the expense type is 'Quantity'.

Required range: x >= 1

effectiveQuantity

integer

Calculated quantity when the expense type is 'Quantity' or 'Invitations' (number of attendees).

Required range: x >= 1

attendees

object

Additional information when the expense type is 'Invitation'.

Show child attributes

axisSections

The Axis Section resource · object[] | null

Axis sections values.

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customFields

object

Values for custom fields.

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merchant

string | null

Merchant of the expense.

comment

string | null

expenseReceipts

ExpenseReceipt · object[] | null

The expense receipts (PDF file, image, ...) attached to this expense. Technically, there could be more than one, but in reality, there’s usually just one.

Important: to attach a receipt when creating or updating an expense, you must first upload the file via POST /lucca-files/api/uploads, then create an ExpenseReceipt via POST /api/v3/expenseReceipts (providing the uploadId), and finally reference the receipt by its id here. Passing the file upload ID directly will result in a 403 Forbidden error. See the Attaching receipts guide.

Show child attributes

authorizedActions

object

Authorized actions on the expense for the current user.

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sourceId

SourceId · object

The source describes how the expense was created:

0: Legacy
1: OldImport
2: ImportByCb
3: ImportByNature
4: Anytime
5: BudgetInsight
6: Api
7: Ocr
8: Reconciliation
9: InvoiceAggregator
10: EmailAttachments
11: FtpStatementImport
12: CleemyPayment

Show child attributes

source

Enum · object

Show child attributes

ownerId

integer

Unique identifier of the user that made this expense.

paymentMethodId

enum<integer>

How this expense was made: the owner used his money, an enterprise debit card, or a Cleemy card:

0: User
1: CorporateCard
3: Cleemy Card

Available options:

0,

1,

3

List ExpenseClaims

List ExpenseClaimItems

⌘I

Documentation

Files

Organization Structure API

Core HR API

Recruitment API

Expenses API

Invoices API

Absences API

Office API

Project API

Schedule API

Timesheet API

Mealvouchers API

Compensation API

Training API

The expense-claim-item resource